Office of the Chief Financial Officer

Evaluation of EEOC's Contract Administration Activities

OCFO should develop a mechanism to ensure that CORs are notified when invoices are ready for their review, including reminder notifications when invoices remain in the system longer than five days.

OCFO should develop a mechanism to ensure that CORs are notified when invoices are
ready for their review, including reminder notifications when invoices remain in the
system longer than five days.

Evaluation of EEOC's Contract Administration Activities

OCFO should revise EEOC Order 360.001 as needed to assist CORs in performing their duties. Include implementation guidance for contract administration activities, such as submitting contract modifications.

OCFO should revise EEOC Order 360.001 as needed to assist CORs in performing their
duties. Include implementation guidance for contract administration activities, such as
submitting contract modifications.

EEOC Compliance with DATA Act Submission Requirements

EEOC should enhance their current DATA Act internal control procedures over the reliability and validity of their DATA Act submission by ensuring they meet all aspects of OMB M-17-04

EEOC should enhance their current DATA Act internal control procedures over the
reliability and validity of their DATA Act submission by ensuring they meet all
aspects of OMB M-17-04, including documentation of all work performed to ensure
the alignment of data in Files C and D1. The enhanced internal control policy and
procedure developed should include categorical explanations for misalignments,
including legitimate differences between files C and D1.

Report 2018-002-AOIG - U.S. Equal Employment Opportunity Commission FY 2018 Management Letter

U.S. Equal Employment Opportunity Commission FY 2018 Management Letter

Recommendation EEOC Standard Operating Procedure should include a prompt deadline for the approval of purchase card statements by the Approving Official. HRK recommends that purchase card statements be approved within 30 days from the time of submittal. We recommend EEOC management follow-up with Approving Official(s) who have been found to not adhere to requirements of the Commercial Purchase Card Program and require them to obtain additional training, to include certifying they have read the Approving Officials responsibilities, as it relates to the aforementioned control.

Report 2018-002-AOIG - U.S. Equal Employment Opportunity Commission FY 2018 Management Letter

U.S. Equal Employment Opportunity Commission FY 2018 Management Letter

Recommendation: We recommend that EEOC require all changes to OPM identified filing documents in personnel files be reviewed by an HR professional and, where possible, reviewed by the employee, to ensure the accuracy of the official personnel file (eOPF). EEOC HR professionals should perform random eOPF audits, at least semi-annually, to ensure that current documentation is included in the files to support all payroll expenses, benefits, and deductions.

Report 2018-002-AOIG - U.S. Equal Employment Opportunity Commission FY 2018 Management Letter

U.S. Equal Employment Opportunity Commission FY 2018 Management Letter

Recommendation EEOC should have the appropriate level of management reviewing and approving the SF-133 to satisfy the control stated above and to ensure EEOC's Statement of Budgetary Resources is accurate. Additionally, when the appropriate level of management position is not filled, the responsibilities of that position should be clearly stated and conveyed to an appropriate level of management, whether that appropriate level of management be in an acting role or if that appropriate level of management is assigned to an existing FSSD employee by the CFO or Acting Director.